Office Administrator
Sprouts Therapy Sprouts Therapy Waipahu, HI Waipahu, HI Full-time Full-time $54,080 - $57,000 a year $54,080 - $57,000 a year 16 hours ago 16 hours ago 16 hours ago This position is open to applicants currently residing on the island of O'ahu only.
Please DO NOT call or email our clinic The Office Administrator is part of our unstoppable administrative team.
At Sprouts Therapy we may wear multiple hats throughout the workdays, we have dedicated personnel in Client Services, Medical Billing & Insurance, Scheduling, HR, and IT.
We work closely with each other and are always ready and willing to step in for assistance when needed! Our Office Administrator will be handling different administrative tasks including client services, scheduling and organization of the building.
This person is stupendously detail-oriented - heavily utilizing their increasing analytical and critical thinking skills - while simultaneously seeing the big picture.
Their middle name is Problem Solver! With a possible love for piecing puzzles together and a Teamwork makes the dream work attitude, they are the conductor, in both senses, to our orchestra of therapists and the ever-chugging train that is our clinic.
RESPONSIBILITIES COULD INCLUDE (but are not limited to):
Customer service- Tasks include promptly responding to clients in a professional manner, responding to emails, and filtering client questions to the appropriate personnel.
Answering new client inquiries and setting up intake files.
Maintaining a positive relationship with clients, even in challenging situations.
Scheduling- Timely and professional correspondence with clients regarding scheduling needs, through email and by phone.
Bookkeeping - Managing receipts and weekly bank deposits, collecting client credit card information Front desk - Mail sorting, chart and paper file organization.
Organization of the clinic - including the office and therapy areas.
Management of inventory of clinic supplies and therapy equipment Feeding Therapy - Setup and cleanup Team Meetings/Parties preparation- setup technology for team meetings (zoom, projector, etc.
), ordering and picking up food and/or gifts IT - digital phone system forwarding and management, computer issues and contacting our IT support Opening clinic - turning on lights and AC(s) at the start of each workday, unlocking doors and cabinets, checking voicemails Cleaning/closing of clinic needed on occasional basis when support staff are out Misc.
projects (data entry, clinic flyers, social media, marketing materials, etc.
) Responsibilities may grow after duties are mastered.
Qualifications:
Graduate of an accredited 4-year college with bachelor's degree, or any combination of education and/or experience, subject to review and acceptance by Clinic Director.
Minimum (2) years of administrative experience.
Minimum (1) year of customer service experience.
Experience in customer service and team coordination.
Must be proficient in Microsoft Word, Adobe, Excel, and Google Sheets Long-Term Commitment.
This position requires a dedicated employee willing to undergo a timely training period.
IDEAL CANDIDATE:
Our Office Administrator is flexible and willing to work within our team.
They exude professionalism, warmth, and care, providing our families and clients with an exceptional customer service experience.
Would you consider yourself any of the following?:
Can do attitude - ready to jump in if cleaning or organization is needed A motivated and proactive self-starter who is comfortable working independently.
An organized multi-tasker with a mastery of time management and prioritization.
A quick-learning problem solver with a positive (and professional) attitude.
An individual who enjoys developing relationships with team members and supporting our efforts to succeed.
Empathetic to the needs and concerns of clients, demonstrating your commitment to our clinic's mission and vision.
A punctual team player who is prepared to be flexible and accommodating with duties/roles.
If all of the above attributes sound like you, we encourage you to apply! SCHEDULE & HOURS:
Mondays - Fridays:
8:
00-5:
00pm, (1 hour lunch break) BENEFITS INCLUDE:
Paid Time Off (PTO) per calendar year (renews every Jan 1) Vacation days:
10 days Sick days:
2 days Holidays:
5 (4th of July, Thanksgiving, Christmas Eve, Christmas Day and New Years Day) Paid Time Off (PTO):
PTO is earned based on a 40-hour workweek and prorated based on start date.
Vacation and sick days listed below will begin sixty (60) days after the start date.
Group Health & Vision Insurance- Fully paid by Employer.
Begins the first day of the month following the start date.
More about Sprouts Therapy:
Sprouts Therapy, LLC is a pediatric habilitation program offering intensive occupational, speech, physical and feeding therapy on the island of O'ahu.
We provide brain, motor and sensory-based treatment promoting independence, community integration, fine/gross motor skill development, communication and social skill development.
Our therapist-operated clinic employs a brilliant group of individuals committed to providing the highest quality of therapy to children with a variety of disabilities and needs.
This fun-loving and supportive team works hard to serve our community and each other, nurturing talents and growth to help both our clients and team succeed.
To be considered for this position, candidates must undergo a background check.
We look forward to hearing from you! Job Type:
Full-time Pay:
$54,080.
00 - $57,000.
00 per year
Benefits:
Health insurance Paid time off Vision insurance Schedule:
8 hour shift Application Question(s):
Do you enjoy scheduling challenges, problem solving and puzzles? Can you provide an example of a work place goal that you achieved, and what did it mean to you? What motivates you to do a good job at work besides a paycheck? What was your favorite part of your last job? Do you enjoy being around children? And are you able to filter out background noise and focus on computer tasks?
Experience:
Customer service:
1 year (Required) Microsoft Word:
1 year (Required) google sheets or excel:
1 year (Required) Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
Please DO NOT call or email our clinic The Office Administrator is part of our unstoppable administrative team.
At Sprouts Therapy we may wear multiple hats throughout the workdays, we have dedicated personnel in Client Services, Medical Billing & Insurance, Scheduling, HR, and IT.
We work closely with each other and are always ready and willing to step in for assistance when needed! Our Office Administrator will be handling different administrative tasks including client services, scheduling and organization of the building.
This person is stupendously detail-oriented - heavily utilizing their increasing analytical and critical thinking skills - while simultaneously seeing the big picture.
Their middle name is Problem Solver! With a possible love for piecing puzzles together and a Teamwork makes the dream work attitude, they are the conductor, in both senses, to our orchestra of therapists and the ever-chugging train that is our clinic.
RESPONSIBILITIES COULD INCLUDE (but are not limited to):
Customer service- Tasks include promptly responding to clients in a professional manner, responding to emails, and filtering client questions to the appropriate personnel.
Answering new client inquiries and setting up intake files.
Maintaining a positive relationship with clients, even in challenging situations.
Scheduling- Timely and professional correspondence with clients regarding scheduling needs, through email and by phone.
Bookkeeping - Managing receipts and weekly bank deposits, collecting client credit card information Front desk - Mail sorting, chart and paper file organization.
Organization of the clinic - including the office and therapy areas.
Management of inventory of clinic supplies and therapy equipment Feeding Therapy - Setup and cleanup Team Meetings/Parties preparation- setup technology for team meetings (zoom, projector, etc.
), ordering and picking up food and/or gifts IT - digital phone system forwarding and management, computer issues and contacting our IT support Opening clinic - turning on lights and AC(s) at the start of each workday, unlocking doors and cabinets, checking voicemails Cleaning/closing of clinic needed on occasional basis when support staff are out Misc.
projects (data entry, clinic flyers, social media, marketing materials, etc.
) Responsibilities may grow after duties are mastered.
Qualifications:
Graduate of an accredited 4-year college with bachelor's degree, or any combination of education and/or experience, subject to review and acceptance by Clinic Director.
Minimum (2) years of administrative experience.
Minimum (1) year of customer service experience.
Experience in customer service and team coordination.
Must be proficient in Microsoft Word, Adobe, Excel, and Google Sheets Long-Term Commitment.
This position requires a dedicated employee willing to undergo a timely training period.
IDEAL CANDIDATE:
Our Office Administrator is flexible and willing to work within our team.
They exude professionalism, warmth, and care, providing our families and clients with an exceptional customer service experience.
Would you consider yourself any of the following?:
Can do attitude - ready to jump in if cleaning or organization is needed A motivated and proactive self-starter who is comfortable working independently.
An organized multi-tasker with a mastery of time management and prioritization.
A quick-learning problem solver with a positive (and professional) attitude.
An individual who enjoys developing relationships with team members and supporting our efforts to succeed.
Empathetic to the needs and concerns of clients, demonstrating your commitment to our clinic's mission and vision.
A punctual team player who is prepared to be flexible and accommodating with duties/roles.
If all of the above attributes sound like you, we encourage you to apply! SCHEDULE & HOURS:
Mondays - Fridays:
8:
00-5:
00pm, (1 hour lunch break) BENEFITS INCLUDE:
Paid Time Off (PTO) per calendar year (renews every Jan 1) Vacation days:
10 days Sick days:
2 days Holidays:
5 (4th of July, Thanksgiving, Christmas Eve, Christmas Day and New Years Day) Paid Time Off (PTO):
PTO is earned based on a 40-hour workweek and prorated based on start date.
Vacation and sick days listed below will begin sixty (60) days after the start date.
Group Health & Vision Insurance- Fully paid by Employer.
Begins the first day of the month following the start date.
More about Sprouts Therapy:
Sprouts Therapy, LLC is a pediatric habilitation program offering intensive occupational, speech, physical and feeding therapy on the island of O'ahu.
We provide brain, motor and sensory-based treatment promoting independence, community integration, fine/gross motor skill development, communication and social skill development.
Our therapist-operated clinic employs a brilliant group of individuals committed to providing the highest quality of therapy to children with a variety of disabilities and needs.
This fun-loving and supportive team works hard to serve our community and each other, nurturing talents and growth to help both our clients and team succeed.
To be considered for this position, candidates must undergo a background check.
We look forward to hearing from you! Job Type:
Full-time Pay:
$54,080.
00 - $57,000.
00 per year
Benefits:
Health insurance Paid time off Vision insurance Schedule:
8 hour shift Application Question(s):
Do you enjoy scheduling challenges, problem solving and puzzles? Can you provide an example of a work place goal that you achieved, and what did it mean to you? What motivates you to do a good job at work besides a paycheck? What was your favorite part of your last job? Do you enjoy being around children? And are you able to filter out background noise and focus on computer tasks?
Experience:
Customer service:
1 year (Required) Microsoft Word:
1 year (Required) google sheets or excel:
1 year (Required) Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
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